Bilendo

Your cookie settings

We use cookies to run the site and, with your consent, for embedded content, analytics and marketing. More in our cookie policy and privacy policy.

Legal

Employees & Applicants

This is a translation for convenience. The binding version is in German: Employees & Applicants.

The protection of your data is an important part of our cooperation as employer and employee (or applicant), and not only a legal requirement. The following gives you an overview of how we process your personal data and your related rights. As a matter of principle, we only process information that is actually required. If you have questions, please contact company management or our data protection officer.

Controller:

Bilendo GmbH
Florian Kappert
Fürstenfelder Str. 9
80331 Munich
Phone: +49 (0)89 24413210-0
Email: datenschutz@bilendo.de

Our company's data protection officer is:

RA Wolfgang Steger
Am neuen Weg 21
82041 Oberhaching
Phone: 0178/7714857
Email: steger@ra-steger.info

What sources and data do we use?

We process in particular data that we collect directly from our employees:

  • Applicant contact data (name, address, phone, email)
  • Application documents
  • Employee contact data (name, address, date of birth, phone, bank details, email)
  • Employment contracts and addenda
  • Tax data (tax class, allowances, religious affiliation, if applicable)
  • Salary garnishments or assignments
  • Employee training and instruction records
  • Warning letters for contract performance
  • Confirmations of mandatory examinations under occupational safety law
  • Training certificates for company-funded further education or mandatory qualifications
  • Certificates of incapacity for work
  • Period and purpose of absence (absences, illness)
  • Salary information; pregnancy information (notification, maternity leave period)
  • Parental leave information (notification, child's birth certificate, leave period)

Purpose of processing and legal basis

We process personal data in accordance with the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG) for the purpose of establishing, performing and terminating your employment relationship, and for preparing company records, reports and similar.

A. Based on your consent (Art. 6(1)(a) GDPR) — where we have first informed you of the exact purposes of processing.

B. To fulfill contractual obligations (Art. 6(1)(b) GDPR) — required to perform the employment contract and its associated obligations.

C. Within the balancing of interests (Art. 6(1)(f) GDPR) — where necessary, beyond the contract itself, to protect legitimate interests of ours or of third parties, in particular:

  • Asserting legal claims and defense in legal disputes
  • Ensuring IT security and IT operations
  • Business management, quality management and process optimization

D. Based on legal requirements (Art. 6(1)(c) GDPR).

Who receives my data?

Within our company, employees receive access to data they need to fulfill their operational tasks. Vicarious agents we engage — including IT service, tax advisory and legal advisory providers — may also receive data for the purposes above.

By law we are required to transmit selected data to bodies such as statutory health insurers, social insurers, professional associations and chambers, supervisory authorities and tax offices. Other recipients may be parties you have consented to a transfer to, or parties we are authorized to transfer data to under a balance of interests.

How long is my data stored?

We store your personal data as required to fulfill our contractual and legal obligations. Once your data is no longer required for these purposes (including tax retention obligations), it is regularly deleted.

Your data protection rights

Every data subject has the following rights regarding their personal data:

  • Information under Art. 15 GDPR
  • Rectification under Art. 16 GDPR
  • Erasure under Art. 17 GDPR
  • Restriction of processing under Art. 18 GDPR
  • Data portability under Art. 20 GDPR
  • The right to complain and to object, detailed further below

There is also a right of complaint (Art. 77 GDPR) with the Bavarian State Office for Data Protection Supervision:
Promenade 27, 91522 Ansbach
Phone: +49 (0)981 53 1300
Email: poststelle@lda.bayern.de
Online: lda.bayern.de/de/beschwerde.html

Is there an obligation to provide data?

As part of the application process or the conclusion and performance of an employment contract, you must provide the personal data required to commence, carry out and end the employment relationship and to fulfill the associated contractual obligations. Without this data, we are generally unable to establish, perform or terminate an employment relationship.

Your right to object under Art. 21 GDPR

Where you have given us consent to process personal data (Art. 6(1)(a) GDPR), you may withdraw it at any time, including consent given before the GDPR took effect on May 25, 2018 — though withdrawal only takes effect for the future.

You have the right, for reasons arising from your particular situation, to object at any time to the processing of personal data concerning you that is carried out under Art. 6(1)(f) GDPR (balancing of interests). If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds that override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

An objection can be made informally, headed "Objection", stating your name (or that of the person represented), your address, and your date of birth, addressed to:

Bilendo GmbH
Fürstenfelder Str. 9
80331 Munich
Phone: +49 (0)89 24413210-0
Email: datenschutz@bilendo.de

You can find more information on data privacy and IT security in our Terms & Conditions and under Data Privacy.